1. NAME
The Club shall be known as the “INTERNATIONAL LAVERDA OWNERS CLUB”
2. OBJECTIVES
2.1 The objectives of the club shall be to promote interest in Laverda motorcycles, to organise meetings and social events for Members and to encourage their knowledge and enjoyment of Laverdas.
2.2 The Club shall be essentially a Members’ Club and shall be conducted independently of the personal interests of any individual Member.
3. MEMBERSHIP
3.1 Membership shall be open to owners of Laverda motorcycles, persons actively connected with Laverda and Laverda enthusiasts.
3.2 Dealer membership shall be available only to companies trading in Laverda Motorcycles or spares or service for Laverdas. Directors or partners of companies eligible for dealer membership may serve on the committee, but only as ‘Members without Portfolio.’ They may not however propose or second candidates for the Committee.
3.3 Wives/husbands/partners of owners have the option of being regarded as joint owners of owners of Laverda and taking out Full or Joint Membership.
3.4 Honorary Membership may be given to any individual for services rendered to the Club or to Laverdas in general. Honorary Membership is conferred by a majority decision of the General Meeting. An Honorary Member has the same rights as a Full Member.
4. COMMITTEE
4.1 The Club shall be governed by a committee consisting of Chair, Secretary, Treasurer and such other officers as shall be deemed necessary for the efficient running of the Club.
4.2 The committee shall be elected from eligible Full or Joint Members of the Club.
4.3 The duties of the Committee shall be:
a) To act for the Club in all matters ordered for the Club.
b) To have general control over all club affairs.
4.4 The Committee shall met on a regular basis - at least three times a year and the quorum for such meetings shall be at least five members of the Committee.
5. DUTIES OF THE CHAIR
The duties of the Chair shall be:
5.1 To ensure adherence to the constitution of the Club
5.2 To preside at Club meetings and activities.
5.3 To generally supervise Club affairs.
5.4 To personally represent the Club on proper occasions and business contracts.
5.5 To assist all other Committee Members in records, correspondence and other duties.
5.6 To delegate any other Committee member to act in his/her stead and with his/her authority in any matters he cannot attend to personally.
5.7 To cast the deciding vote when one vote is necessary to break a tie.
6. DUTIES OF THE SECRETARY
The duties of the Secretary shall be:
6.1 To handle the Club correspondence.
6.2 To keep a record of meetings of the Club and its Committee.
6.3 To preside at meetings of the Club in the absence of the Chair.
6.4 To convene Annual and Extraordinary General Meetings of the Club, prepare the Agenda and record the Minutes.
6.5 To convene Committee meetings, prepare and circulate an Agenda, record and circulate Minutes to all Committee Members.
6.6 To ensure that good contact is kept with all organisations deemed by the Committee to be important in maintaining the aims of the Club
6.7 To perform such other duties as generally fall to that office.
7. DUTES OF THE TREASURER
The duties of the Treasurer shall be:
7.1 To arrange and co-ordinate the collection and banking of all monies due to the Club.
7.2 To maintain such records as are required for an accurate accounting of all Club funds.
7.3 To handle disbursements.
7.4 To submit regular statements of accounts to the Committee and to the Annual General Meeting.
7.5 To provide other accounting information and advice necessary for the efficient running of all the Club’s finances.
8. DUTIES OF THE EDITOR
The duties of the Editor shall be:
To ensure regular production of the Club magazine containing news, social events, technical data and other information and articles of interest to Members of the Club.
9. DUTIES OF THE MEMBERSHIP SECRETARY
The duties of the Membership Secretary shall be:
9.1 To maintain a register of Club Members, arrange the publication of a membership list and inform the magazine distributor of all the Membership changes.
9.2 To bank subscriptions collected from members and account for it to the Treasurer.
9.3 To correspond with and provide information to prospective members of the Club.
10. DUTIES OF THE REGALIA OFFICER
The duties of the Regalia Officer shall be:
10.1 To arrange the design and manufacture of such Club Regalia as agreed by the Committee.
10.2 To order & maintain economic stock levels and make available at all Club meetings the complete range of Regalia.
10.3 To actively promote Regalia sales.
10.4 To maintain financial and stock records and account for all monies to the Treasurer.
11. ADVERTISING AND PUBLIC RELATIONS OFFICER
The duties of the Advertising & P.R. Officer shall be:
11.1 To promote the club magazine as an effective advertising medium.
11.2 To determine advertising rates to secure maximum space sales and financial return for the Club.
11.3 To advertise the Club and its events by cost-effective means thereby recruiting new Members.
11.4 To establish and maintain links with such bodies as required to promote the name of Laverda and the Club.
12. DUTIES OF THE CLUB ARCHIVIST
The duties of the Club Archivist shall be:
12.1 To maintain a collection of articles and information relevant to both Laverda motorcycles and the ILOC.
12.2 To seek out and preserve any additional material as it becomes available.
12.3 To maintain financial and stock records and account for all the monies to the Treasurer, if any income generating transaction takes place.
13. DUTIES OF THE EVENTS CO-ORDINATOR
The duties of the Events Co-ordinator shall be:
13.1 Act as the Club’s contact for event organisers and provide them with assistance in obtaining club resource
13.2 Compile and maintain an up-to-date events list for publication and liaise with organisers to avoid date clashes
14. DUTIES OF THE WEBSITE OFFICER
The duties of the Website Officer shall be:
14.1 Manage, maintain, update and develop the Club website.
14.2 Ensure compliance with all statutory requirements in respect of copyright; data protection; website accessibility; software licensing.
14.3 Register and maintain the Club’s domain names.
15. ELECTION OF THE COMMITTEE
15.1 All Committee Members must retire each year at the AGM but may stand for re-election.
15.2 The procedure for the election of Committee Members shall be as follows:
a) The existing Committee shall make a recommendation concerning the size of the Committee required for the following year. The size of the Committee shall be agreed before proceeding to election of Members.
b) The following posts shall be voted on separately and in the following order:
Chair
Secretary
Treasurer
Editor
Membership Secretary
Regalia Officer
Advertising and Public Relations Officer
Club Archivist
Events Co-ordinator
Website Officer
c) Nominations for the above posts shall be in writing, signed by the Nominees, Proposer and Seconder, who must all be Full Members of the Club, and must be received by the Secretary 10 days prior to the Annual General Meeting. Voting shall be by a show of hands and the Nominee receiving most votes shall be deemed elected.
d) Nominations for the general Committee Members shall be in writing, signed by the Nominee, Proposer and Seconder, who must all be Full Members of the Club, and must be received by the Secretary prior to the start of the Annual General Meeting. If the number of nominations for General Committee Members exceeds the number of vacancies, those nominated shall leave the room and remaining members shall each cast votes equal to the number of vacancies. Those nominees receiving the highest number of votes shall be deemed elected.
15.3 A Committee member may resign his post during his term of office by giving notice in writing to the Chair. The committee has the power to co-opt a replacement or assign his duties to another Committee member to fill the vacancy created.
16. ANNUAL GENERAL MEETING
16.1 The Annual General Meeting shall be held wherever convenient, and at least 28 days notice shall be given to members in writing or by the Club magazine and website.
16.2 The quorum for an Annual General Meeting shall be 30 members or 5% of the membership whichever is least.
16.3 A simple majority of votes decides a resolution. The Chair has a casting vote in all cases of tied voting.
16.4 The business of the Annual General Meeting shall be:
a) Minutes of previous AGM
b) Chair's Report
c) Secretary's Report
d) Treasurer's Report
e) Editor's Report
f) Membership Secretary's Report
g) Regalia Officer's Report
h) Advertising & Public Relations Officer's Report
i) Club Archivist's Report
j) Events Co-ordinator's report
k) Website Officer's report
l) Election of Committee
m) Scheduled Business
n) Any Other Business
17. EXTRAORDINARY GENERAL MEETINGS
17.1 The Chair shall call an Extraordinary Meeting on receiving a request by 30 Full Members, giving written motions for discussion.
17.2 An Extraordinary Meeting shall be held wherever convenient, and 14 days notice shall be given to members in writing or by the Club magazine and website.
17.3 The quorum for an Extraordinary Meeting shall be 30 members or 5% of the membership whichever is least. Postal votes, which must be received by the Chair prior to the commencement of the meeting shall be included as part of the vote.
17.4 The business of an Extraordinary Meeting shall be restricted to consideration of those motions proposed by the members requesting the meeting.
18. SUBSCRIPTIONS
18.1 The level of the Annual Subscriptions for all Membership categories shall be subject to annual review by the Committee.
18.2 Subscriptions are due on January 1st each year. Each Member shall receive two reminders from the Membership Secretary before Membership is discontinued.
19. CHANGES TO THE CONSTITUTION
The Committee shall not modify the Constitution without the authority of a General Meeting.
Affiliated Club
